Privacy Policy

Effective date: September 2026

Privacy Policy

At Verimine, we respect your privacy and are committed to protecting personal information. This Privacy Policy explains how we collect, use, share and protect information when you use our website and services.

1. Information We Collect

Depending on how you interact with Verimine, we may collect:

1. Contact information such as your name, email address, telephone number, company and job title.
2. Worker or contractor profile information required for onboarding and compliance processes.
3. Documents and compliance evidence such as identity documents, qualifications, licences, permits, safety records and medical-fitness evidence where applicable.
4. Technical and usage information such as browser, device, security logs and website activity.

2. How We Use Your Information‍

We may use personal information to:

1. Provide and operate Verimine services.
2. Support worker and contractor onboarding and compliance management.
3. Manage documents, expiry information, readiness status and related workflows.
4. Communicate with users, respond to enquiries and provide support.
5. Maintain security, access controls and audit records.
6. Improve our services and comply with applicable legal requirements.

3. Sharing of Information

We may share personal information only where reasonably necessary with:

1. Authorised organisations and users participating in the relevant Verimine workflow.
2. Technology and cloud-service providers that support the operation of Verimine.
3. Approved verification providers where a verification service is available and lawfully requested.
4. Regulators, authorities or professional advisers where required by law.

Verimine does not sell personal information to advertisers.

4. Security

We use reasonable technical and organisational safeguards designed to protect personal information against unauthorised access, loss, alteration or misuse.

These measures may include authenticated access, role-based permissions, secure cloud infrastructure, encrypted communications and audit logging.

5. Retention

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, or as required by applicable legal, contractual or operational requirements.

6. International Processing

Some technology or cloud-service providers may process information outside South Africa.

Where applicable, cross-border processing will be handled in accordance with relevant legal requirements and appropriate safeguards. POPIA specifically regulates transfers of personal information outside South Africa.

7. Your Rights

Subject to applicable law, you may have the right to:

1. Request access to your personal information.
2. Request correction of inaccurate or outdated information.
3. Request deletion where legally applicable.
4. Object to certain processing.
5. Request information about how your personal information is used.

POPIA expressly provides rights relating to access, correction and deletion of personal information.

Requests can be sent to:‍

privacy@verimine.co

8. POPIA

Where the Protection of Personal Information Act, 2013 applies, Verimine will process personal information in accordance with applicable POPIA requirements.

Depending on the service and relationship involved, Verimine may process information for its own purposes or on behalf of an organisation using the platform.

9. Changes to This Policy

We may update this Privacy Policy as Verimine's services or legal requirements change.

The latest version will be published on this website with an updated effective date.

Contact Us: privacy@verimine.co